Booking Conditions

Accommodation Booking Terms and Conditions

Our booking conditions for accommodation bookings are below.  Check out this page for our Vending Finding Service Conditions.

When you make an accommodation booking with us the following terms and conditions apply:


You must be at least 18 years of age to book any accommodation.


You agree to make payment at the time specified in our correspondence to you. Depending upon the currency of the booking, your credit card’s currency and the country in which your card was issued, your credit card provider may impose foreign exchange fees and other fees which are in accordance with your arrangements with that credit card provider.

Changes to bookings

If you want to change any details of your booking, you must contact us. We will do our best to assist you, but cannot guarantee that changes can be made. Please note that:

  • bookings at certain accommodation providers, or in certain time periods, or for certain room types cannot be cancelled or changed; and;
  • some accommodation providers may permit cancellations or changes but this may involve that accommodation provider imposing a charge, and this information will be displayed (see cancellation policy) on the relevant accommodation booking confirmation information. In addition, we may apply an administration charge to all booking changes and permitted cancellations – this amount is in addition to any cancellation charges imposed by the accommodation provider.

Failure to Cancel

If you fail to cancel a booking and do not check-in in accordance with the booking made, you will be charged for up to the full amount of the booking made.

Requirements upon check-in

You will normally be required to provide a credit card imprint or equivalent at check-in to cover incidental charges. The person registering at check-in must be at least 18 years of age. In addition, to eliminate identity fraud, the accommodation provider will ask you to provide photo ID at check-in to ensure that your identity matches the booking identity. A record and/or copy of this photo ID may be retained by the accommodation provider to minimise the risk of fraudulent credit card usage and for verification purposes with your credit card provider in the event of disputation. This identification information may be supplied to us by the accommodation provider in the event of a credit card dispute.

Site information

We make every effort to ensure all accommodation information provided to you, and displayed on the Site is accurate; however, as considerable information is accessed from our accommodation partners and posted by our customers, we are unable to guarantee the accuracy of all information nor are we able to guarantee that the Site is free of errors or faults. We reserve the right to change accommodation information displayed on the Site (including these terms and conditions) at any time without notice to you.


We operate on a “notice and take down basis”. If you have any complaints or objections to material or content posted on this Site, or if you believe that material or content posted on this Site infringes a copyright that you hold, please contact us.


Without affecting any statutory consumer rights that cannot be lawfully excluded or limited: a) we will not be liable for any losses, damages, liability, claims or expenses (howsoever caused, including negligence, and whether direct, indirect or consequential) arising from the use of or connected with the Site or any products or services purchased on the Site, and b) we make no warranty or representation as to the fitness or suitability of any product or service in our written or verbal advice or that displayed on the Site, or any linked site. Where our liability cannot be excluded, to the extent permitted by law such liability is limited to either: (i) for breach of implied terms, at our option, to resupply the service or the cost of resupplying the service; or (ii) otherwise, to the value of the booking made by us. We sell accommodation from inventory supplied by each accommodation provider and we do not over-sell that inventory. We cannot accept additional liability for unavailability caused by an accommodation provider over-selling its own inventory.


We always try to settle any issues or complaints quickly and fairly. Any correspondence should be sent to:

Conference Venues and Booking Services Pty Ltd
Po Box 303,
Caringbah, NSW, 1496


These terms and conditions are governed by the laws of New South Wales, Australia. We receive payments from our accommodation suppliers for the provision of our booking service. All references to “we”, “our” and “us” are references to Conference Venues and Booking Services Pty Ltd ACN xxx xxx xxx. For information on how we deal with your personal information please refer to our privacy policy.


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